Eagle Public Library
Study Rooms Policy
Adopted by the Board of Trustees, February 15, 2023
Introduction
The purpose of this policy is to establish guidelines for the use of the library study rooms which the Library’s Board of Trustees makes available to the public to further the Library’s stated mission.
Reservations and Use
Study rooms are provided for individual quiet study and for small groups of no more than two (2) people to work together without disturbing other library users. Individuals requesting a study room must be at least fourteen (14) years of age and the requesting user must remain present during the period of usage.
Rooms are available during normal library operating hours. Study rooms may be reserved through this link or by contacting the Library no more than sixty (60) days prior to the desired reservation date. Study Rooms may be reserved in-advance once per week (Sunday through Saturday) per individual. When not reserved, study rooms are available for use on a first-come, first-served walk-in basis. For example, if a library user reserved a study room on Monday, subsequent reservations for the remainder of the week will be denied. However, the same user is able to use a study room later in the week on a first-come, first served walk-in basis (no reservation).
Use of the study rooms is limited to one two-hour session per day per user. If no one is waiting to use the room, the user may continue to occupy the room until its use is requested by another user.
The Library reserves the right to deny reservations that are suspected to falsely represent an individual or group.
General Study Room Use Guidelines
Study Room use may not disturb the normal operations of the library nor pose a safety hazard. Study room users are subject to all library rules and regulations including the Guest Code of Conduct. The Library reserves the right to refuse or revoke permission to use a Study Room for violations of the Guest Code of Conduct or this policy.
Illegal weapons are not permitted on the premises.
In compliance with Idaho Code, smoking is prohibited in all parts of the library.
Non-alcoholic beverages are allowed in the study rooms; food is not allowed. Possession or consumption of alcohol on the library grounds is prohibited.
No signage is allowed in the public area of the Library, including the Library’s lobby. Temporary directional signs may be posted in the lobby (once approved by the Library Director or designee).
Vacated rooms are considered abandoned after 15 minutes and may be assigned to another individual or group.
Study rooms are not available for the purpose of operating a business, selling merchandise or services, soliciting for later sales, or for social events.
Activities involving items such as (but not limited to) glue, paint, glitter, or other substances which are difficult to clean when spilled are not allowed. Damage done to the facility or furnishings will be billed to the Contact Person indicated on the registration form.
Liability
Study Room users are responsible for all damages to any property of the City of Eagle resulting directly or indirectly from the conduct of any room user.
All Study Room users agree to hold harmless the City of Eagle and the Eagle Public Library from and against any and all liability which may be imposed upon them for any injury to persons or property caused by use of the room or any person using the room.
The City of Eagle and Eagle Public Library assume no responsibility for any property left unattended in a Study Room. The City of Eagle and the Eagle Public Library are hereby expressly released and discharged from any and all liability for any loss, injury, or damage to persons or property which may be sustained by reason of use of a Study Rooms.
Amendment of Rules
The Library Director is authorized to establish reasonable regulations governing use of the Study Rooms. Based upon information contained in the application, the Library reserves the right to decline requests to use the Study Rooms that do not meet the spirit of this policy.
The Eagle Public Library Board of Trustees reserves the right to review and amend this policy at any time.