Adopted by the Eagle Public Library Board of Trustees, July 8, 2013
Reviewed and Reaffirmed, February 17, 2021
Purpose
The purpose of this policy is to establish guidelines and regular procedures for receipt management and disposition of funds or other properties received by the Library as gifts.
General Donation Acceptance Guidelines
The Eagle Public Library welcomes gifts of library materials, money, or tangible property which furthers its mission. All gifts become the sole property of the library. All gifts are tax deductible to the full extent of the law. Gifts may be administered by the Friends of the Eagle Public Library. Donations that are conditional for any reason are not accepted. No person will receive special treatment of privilege in regard to any library service or activity as a result of a donation.
Types of Donations
Monetary donations will be administered by the Eagle Public Library. Such donations may be directed for a specific purpose as desired by the donor, or if unspecified, will be utilized for the benefit of the library. Monetary gifts will be acknowledged for tax purposes if requested. Library materials may be added to the collection in memory or in honor of a specified individual or group by making a monetary donation to the Library. A special bookplate will be attached to the item if desired by the donor.
Book donations are accepted with the understanding that the library may make whatever use of the material it feels appropriate. Items are evaluated on the same basis as purchased materials and may be added to the library’s collection, donated to the Friends of the Eagle Public Library book sale to benefit the library, or disposed of at the discretion of the library. Book donations will be acknowledged with a standardized form for tax purposes if requested. The library reserves the right to refuse donated items due to space limitations and/or condition of the materials and/or requests for special treatment or tracking of donations. Books which are damaged, mildewed, bug infested or contain outdated information, such as old medical or law books, are not accepted.
Tangible property donations are accepted in selected circumstances as approved by the Library Director or designee and Eagle Public Library Board of Trustees. The library cannot accept donations of used computer or electronic equipment. Donations of tangible property will be acknowledged for tax purposes if requested.
Amendment of Rules
The Library Director may approve exceptions to this policy.
The Board of Trustees of the Eagle Public Library reserves the right to review and amend this policy at any time.